We start out each and every day with 1440 minutes. Even though each of us gets the same amount of time, we each manage those hours and minutes differently. Let's consider some definitions: To Drift - This is a navigation term indicating movement due to the force of the wind and currents. Managing - means to take charge or to take care of. The truth is most folks tend to drift through their days. Most do, mainly, what is in front of them. They have vague ideas as to how to manage their time and few goals. Yet, ome people actually manage the hours in their day quite well. If you had a take a guess, which type of person do you believe would be most effective and most successful? I think most of us can agree that there is little doubt that managing one's day will give us better results.
Here are four rules that are important to effectively managing our time:
1. Written lists are important.
2. List management and time management are different activities.
3. We should plan and do our tasks as two separate and distinct activities.
4. Though we want to plan our days, flexibility is still important.
Let's discuss each of these rules:
The written list- Ever awakened in the middle of the night in cold chills worrying about something that you think you need to get done but not being able to remember what it is? This is caused by trying to keep task in your head and not getting them written down in some sort of a reliable system. Most experts agree that getting our goals, our plans and our tasks down on a piece of paper or onto a computer is important. While paper systems worked in the past and still work today, computers are the most common tools that are used. Working out goals, plans, and programs, as the resulting tasks is a study unto itself and beyond the scope of this article. But the key point is that these need to be written down in some manner.
List management and daily planning are different activities. List management is very important but it is less effective if one does not have a daily plan to get those actions done. Daily planning is the key to effectiveness. It is the key to maximizing the use of our minutes and hours. We start with a list -but lists only tell us what to do not how to get them accomplished. Effectiveness is best achieved when we use daily planning.
We should treat the planning what to do and the actual doing of the tasks as separate actions. Some people plan as they do and this does not work well. It is best to do the planning and then get on with getting the tasks done. Plan first-then do.
It is important to maintain flexibility. Let's face it -things happen. There is a concept of the ratio of predicted to unpredicted activities. Some jobs and lifestyles tend to create more unpredicted activities than predicted activities. Also certain people have different tolerance levels of how much unpredicted action they can tolerate. Regardless of your tolerance level, it is important to realize that you will have some unexpected items occurring during the day. Allowances should be made for that.
Most would probably agree that our happiness is at least affected by our ability to get things done and to achieve our goals. Getting things done, effectively, is a key to happiness. If we keep in mind the four rules noted above, keep good lists, and do effective daily planning we will get as much done as we possibly can.
Here are four rules that are important to effectively managing our time:
1. Written lists are important.
2. List management and time management are different activities.
3. We should plan and do our tasks as two separate and distinct activities.
4. Though we want to plan our days, flexibility is still important.
Let's discuss each of these rules:
The written list- Ever awakened in the middle of the night in cold chills worrying about something that you think you need to get done but not being able to remember what it is? This is caused by trying to keep task in your head and not getting them written down in some sort of a reliable system. Most experts agree that getting our goals, our plans and our tasks down on a piece of paper or onto a computer is important. While paper systems worked in the past and still work today, computers are the most common tools that are used. Working out goals, plans, and programs, as the resulting tasks is a study unto itself and beyond the scope of this article. But the key point is that these need to be written down in some manner.
List management and daily planning are different activities. List management is very important but it is less effective if one does not have a daily plan to get those actions done. Daily planning is the key to effectiveness. It is the key to maximizing the use of our minutes and hours. We start with a list -but lists only tell us what to do not how to get them accomplished. Effectiveness is best achieved when we use daily planning.
We should treat the planning what to do and the actual doing of the tasks as separate actions. Some people plan as they do and this does not work well. It is best to do the planning and then get on with getting the tasks done. Plan first-then do.
It is important to maintain flexibility. Let's face it -things happen. There is a concept of the ratio of predicted to unpredicted activities. Some jobs and lifestyles tend to create more unpredicted activities than predicted activities. Also certain people have different tolerance levels of how much unpredicted action they can tolerate. Regardless of your tolerance level, it is important to realize that you will have some unexpected items occurring during the day. Allowances should be made for that.
Most would probably agree that our happiness is at least affected by our ability to get things done and to achieve our goals. Getting things done, effectively, is a key to happiness. If we keep in mind the four rules noted above, keep good lists, and do effective daily planning we will get as much done as we possibly can.
About the Author:
Planners and Organizers are wonderful but make sure you have at least one tool that helps you plan your day. Check out our timemanagement template.
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